[Case study] 3CS Cleaning Services · Duct cleaning

Lower accountancy fees, and one less operations manager on the payroll.

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Client

3CS Cleaning Services

3cs.services ↗

Sector

Duct cleaning

Focus

Accounting & operations

yearly accountancy fees, for the same limited company accounts

£4,500 → £1,200

Owner

Glenn, Owner

Quick take

3CS Cleaning Services cleans and installs commercial kitchen canopies, ductwork and ventilation across Northern Ireland and the rest of Ireland. With revenue over £600,000 a year, the business was paying its accountants £4,500 a year. Palm took over all of its limited company accounts for £1,200 a year, a saving of £3,300 every year. It did not stop at the accounts: Palm also runs its operations processes and handles its enquiries, 3CS had three operations managers. With Palm handling the processes and enquiries, the business now runs with two, saving around £30,000 a year.

About the client

Visit 3CS Cleaning Services ↗

3CS Cleaning Services is a Northern Ireland company led by Glenn, with more than 45 years of industry experience. It cleans canopies and ductwork to TR19 fire safety standards, tests fire dampers and installs commercial extraction and ventilation for restaurants, hotels, factories, schools and councils, from Belfast to Cork.

The challenge

The business was turning over more than £600,000 a year and paying its accountants £4,500 a year for its limited company accounts. That is money straight off the bottom line, every year, for work that should be routine.

£4,500 a year in accountancy fees
A growing business with more income to account for each year
Limited company deadlines that still had to be met on time
Three operations managers, with work that was not running as efficiently as it could

What Palm did

Step 01

Free call

We looked at what 3CS was paying, what it was getting for the money and what a limited company of its size actually needs.

Step 02

Handover

We collected the records and dealt with the previous accountants, so the switch took no time away from the business.

Step 03

All the Ltd accounts

We took over all of their Ltd company accounts and filings.

Step 04

Fixed yearly fee

One clear price of £1,200 a year, so there are no surprise bills.

Step 05

Operations and enquiries

Beyond the accounts, we set up and run the operations processes and handle incoming enquiries, so jobs and new customers are looked after with one fewer operations manager.

What changed

Accountancy fees down from £4,500 to £1,200 a year
A saving of £3,300 every year, about 73%
The same limited company accounts, handled for a business turning over £600k+
Operations processes and enquiries handled by Palm
Three operations managers down to two, saving around £30,000 a year

Lessons for other owners

Many owners stay with the same accountant for years without checking what they pay against what they get. For a limited company of this size, the accounts are important, but they should not cost thousands a year. And once the numbers are clear, it is easier to see where else the business is paying for work that could be done better and for less, such as operations.